Kwabo Events Privacy Policy

Effective Date: 16/05/2023
Last Updated: 16/05/2025

Kwabo Events is committed to protecting your privacy and ensuring your personal information is handled in a respectful, transparent, and secure way.

This policy outlines how we collect, use, store, and disclose personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. Who We Are

Kwabo Events is a culturally grounded creative organisation focused on supporting BIPOC artists, communities, and allies through workshops, events, and long-term projects.

2. What Personal Information We Collect

We may collect the following types of personal information when you engage with us:

  • Full name

  • Email address

  • Phone number

  • Age or date of birth

  • Gender and pronouns (optional)

  • Cultural background or identity

  • Artistic experience and interests

  • Emergency contact information (for program participation)

  • Media consent (photos/videos from events or programs)

3. How We Collect Your Information

We collect personal information through:

  • Expression of Interest (EOI) forms

  • Event and workshop registrations

  • Surveys and evaluations

  • Email and phone communication

  • In-person interactions at events or workshops

Whenever possible, we collect your personal information directly from you. Sometimes, with your consent, we may collect it from a third party (e.g., a partner organisation or referral).

4. Why We Collect Your Information

We collect your personal information so we can:

  • Assess your eligibility for programs or events

  • Communicate with you about upcoming opportunities

  • Ensure your safety and wellbeing during events

  • Report de-identified participation data to funders or partners

  • Evaluate and improve our services

  • Promote culturally safe and inclusive engagement

5. Storage and Security

Your personal information is stored securely in password-protected systems and platforms, and only accessible by authorised Kwabo Events staff or volunteers. We take all reasonable steps to protect your data from misuse, interference, loss, and unauthorised access or disclosure.

6. Disclosure of Personal Information

We will never sell or trade your personal information.

We may share your information with trusted partners or funders where required for reporting, but only in a de-identified or aggregated format, unless you give us clear consent otherwise.

We may disclose your information if required by law.

7. Access, Correction, and Deletion

You have the right to:

  • Access the personal information we hold about you

  • Request corrections to your information

  • Withdraw consent or ask us to delete your information at any time (unless required by law to retain it)

To do this, please contact us at [insert email address].

8. Media, Photography, and Consent

When you attend our events or workshops, we may take photos or videos for promotional, documentation, or reporting purposes. You will always be asked for consent, and you may opt out at any time by speaking with a staff member or contacting us in writing.

9. Third-Party Services

Some data may be processed using trusted platforms (e.g., Google Forms, Eventbrite, Mailchimp). We only use services with strong privacy and data protection measures. We are not responsible for the privacy practices of these third parties but take care to ensure they align with our values and obligations.

10. Updates to This Policy

We may update this policy from time to time. The most current version will always be available on our website or on request.

11. Contact Us

For any privacy questions, concerns, or requests, please contact:

Kwabo Events
Email: gracieuse@kwabofestival.org